The Chronicles of Productivity

Blogisode #2

Blogisode #2: Organizing Your Schedule: 7 Questions to Guide Your Steps

August 26, 20236 min read

“Lack of direction, not lack of time, is the problem"🔑

Hey there friend! I know life can sometimes feel like a chaotic jigsaw puzzle, with work, personal commitments, and those ever-elusive goals we all have piled up in the back of our mind. Unless you take action and do something, those goals will never see themselves to fruition. If you’re ready to shift the direction that your life is headed in, let's dive. Keep reading and ask yourself some seriously game-changing questions that will help you organize your schedule, boost your productivity, and slay those life goals like the superstar you are!

organizing your schedule: 7 questions to guide your steps

#1 What Truly Matters? First things first, let's figure out what really matters to you. What are your long-term goals, aspirations, and dreams? Identifying these will serve as your North Star, guiding your scheduling decisions. Remember, every "yes" to something means saying "no" to something else. Align your schedule with your priorities. Make sure that everything you put on your list moves the needle forward towards your big audacious goals. 

#2 What's on Your Plate? It's time for a reality check. List down all your commitments: work, hobbies, social events, family time, and so on. Seeing everything in one place helps you understand the big picture. This bird's-eye view enables you to identify potential clashes, overlaps, or time drains that you can tackle head-on. It’s important to see what you are wasting your time on so that you can cut it out of your life. 

#3 Are You Setting Realistic Goals? We all want to conquer the world in a day, but let's be real – Rome wasn't built that way, and neither will your goals be. Break your big goals into smaller, actionable steps. This makes them less daunting and easier to fit into your schedule. Remember, small consistent actions lead to big gains. Getting yourself an accountability partner to keep you on track can really help with this step. 

Time Saving Tidbit #1

Time Blocking Worksheet

#4 What's Your Peak Productivity Time? Are you a morning lark or a night owl? I myself am a bonafide night owl and that is when I can get the most done. Knowing when you're most productive is a game-changer. Schedule your most demanding tasks during your peak hours. Your efficiency will skyrocket, and you'll free up mental space for other things during your off times.Once you figure out when you produce the most, take advantage of that so that you can see the fruits of your labor. 

#5 How's Your Energy Management? It's not just about time management, but energy management too. Are you giving yourself breaks? Are you factoring in time for self-care and relaxation? Incorporating these into your schedule ensures you're recharged and ready to tackle your tasks. If you’re constantly on the go and don’t take time, you’re going to eventually burn out. Don’t let yourself get to this point because you won’t be good for anyone if that happens. 

#6 Can You Learn to Say No? This is probably the hardest question to answer. It's not about being a downer, but about preserving your time and energy for what truly matters. Assess requests and opportunities against your priorities. If it doesn't align, feel free to decline or find a different solution. It really is okay to say no, trust me. You should be your #1 priority. 

#7 When's the Review Time? Regularly reviewing your schedule is essential. What's working? What's not? What needs adjustment? Life is dynamic and fluid, and your schedule should be flexible enough to accommodate changes. Set aside a weekly or monthly date with yourself to reflect and make necessary tweaks. Then implement those changes and track how they affect your life. Continue to tweak until you’re satisfied with the system you’ve created. 

Ready to take action? Remember, this process isn't about perfection, but progress. Small steps forward add up over time.

Grab a notebook or your favorite digital tool, jot down your answers to these questions, and start reshaping your schedule for success. You've got this! 💪

#ReclaimYourTime #ProductivityMatters #OrganizedLife #SuccessMindset

But hey, don't just read and forget! Take that first step now. Share one thing you're going to tweak in your schedule to get closer to your goals. Let's support each other on this journey to a more organized and fulfilling life!

Check out this video about how to begin time blocking so that you can streamline your schedule and start being super productive in business and in life. 👇


Recommended Resources & Links That I Love

Time Blocking Template | Time Blocking is a long standing practice that can not only help you organize your schedule but also teach you how to maximize your time for what you want to accomplish in business and in life! These templates helped me when I began my time reclaiming journey many years ago and I have used them to keep track of my life ever since. 

Smart Goal Setting Template | A goal, written down with a plan broken into manageable steps can make your dreams become a reality. I believe in this so much that I have that quote on my office wall. This resource can help you take action and complete a set of steps in order to achieve any goal you set your mind on. As you create your S.M.A.R.T. goals, think about the kind of future you want to live and how these can get you there.

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Highlights of this Blogisode that you don't want to miss:

🌟 What truly matters- What are those long term goals and aspirations? Focus on spending time on these.

🌟 Energy management- Time isn't the only thing that needs management, your energy does too!

🌟 Can you learn to say no- Yes does not need to be said for every request, be picky about what you spend your time on.

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Suggested Action Steps:

Grab my Time Blocking Worksheet Freebie and begin implementing it TODAY

Create a plan of action for examining your schedule and listing the things that truly matter to YOU so that you can start time blocking

Implement a daily practice for using that newly found time to YOUR advantage

Again, don’t forget to get access to my Time Blocking Worksheet by clicking the gold button below

time blocking templates

I created this community to bring busy working professionals together in order to reclaim their time and creativity in order to be able to live the life they've always envisioned and dreamed they could have. So, if you’re an ambitious Entrepreneur, Founder, or CEO this community is your tool for clearing the clutter from your life and focusing on the ways to move you towards what you envision. My team and I are inside this community helping you, celebrating you and supporting you through this journey called life. Let's make it one that counts and appreciate every minute given!

I hope you enjoyed this Blogisode of “The Chronicles of Productivity” and you're ready to pull up your sleeves and get to work on reclaiming your time so that you can thrive in business and in life. Make sure to share your successes , questions and even struggles with us in the community!Every month I release a new Blogisode and a free resource… Join the community so you don't miss a beat.

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grafically yoursreclaim your timeproductivitysuccessprioritizationgoal settingtime managementblogisode #2organizationtime blockingprioritizing yousuccess mindsetlearn to say noenergy managementgoal crushingsmart goalsscheduling
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Maribel Sanabria

Hey hey! I’m Maribel Sanabria, Founder and CEO of Grafically Yours, Reclaim Your Time Coach & Consultant, Business Branding, Graphics and Marketing Specialist, Author and Speaker. I’m passionate about helping YOU, the busy working professional, #Reclaimyourtime so that YOU can pursue creative business or personal endeavors in order to thrive in business and in life!

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I created this community to bring busy working professionals together in order to reclaim their time and creativity in order to be able to live the life they've always envisioned and dreamed they could have. So, if you’re an ambitious Entrepreneur, Founder, or CEO this community is your tool for clearing the clutter from your life and focusing on the ways to move you towards what you envision.

My team and I are inside this community helping you, celebrating you and supporting you through this journey called life. Let's make it one that counts and appreciates every minute given!

I hope you enjoyed this Blogisode in “The Chronicles of Productivity” and you're ready to pull up your sleeves and get to work on reclaiming your time so that you can thrive in business and in life. Make sure to share your successes , questions and even struggles with us in the community! Every month I release a new Blogisode and a free resource… Join the community so you don't miss a beat. I post about all things reclaiming your time, time management, business branding & marketing plus more.

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